The complete digital fuel declaration system for modern fuel suppliers
Replace paper forms with secure digital declarations, automatic fuel duty calculations, customer signatures and organised cloud records — all from one professional platform.
Built by someone who understands the industry
Not generic software. Fuel Declaration Assistant was created from real experience operating within the inland waterways industry.
With over 30 years of boating experience and more than 15 years supplying fuel to customers and businesses, Fuel Declaration Assistant was developed to solve the real challenges faced by fuel suppliers every day.
Managing declarations, collecting signatures, calculating duty and keeping accurate records should not require piles of paperwork and spreadsheets. This system brings everything together in one simple, professional platform.
Everything you need to manage fuel declarations
A complete workflow from customer declaration through to duty reporting.
Digital Customer Declarations
Send customers a secure link by SMS. They complete their declaration on their own phone or tablet, including their signature.
- Paper forms removed
- Customer details saved automatically
- Digital signatures captured securely
Automatic Fuel Duty Calculations
Calculate propulsion fuel, domestic fuel, VAT and duty automatically. Reduce errors and save time on every transaction.
- Automatic propulsion split calculation
- Duty calculation built in
- Complete calculation history
Complete Business Records
Every declaration, calculation and customer record is stored together, making searches, reporting and audits simple.
- Customer history
- Declaration records
- CSV and PDF exports
Work wherever your business takes you
Fuel Declaration Assistant works across desktop computers, tablets and smartphones.
How it works
Send Declaration Link
Customer receives a secure SMS link.
Customer Completes Form
Details and signature are captured digitally.
Calculate Duty
Fuel split and duty calculations are completed automatically.
Report & Export
Access organised records whenever required.
Simple monthly subscription
Everything you need to manage fuel declarations professionally.
- ✓ Unlimited customer records
- ✓ Digital declarations
- ✓ Fuel duty calculations
- ✓ Cloud access
- ✓ Reports and exports
Frequently asked questions
Do customers need an account?
No. Customers simply complete the declaration using a secure link.
Can customers sign on their phone?
Yes. Digital signatures can be captured from phones, tablets or computers.
Can I export my records?
Yes. Completed declarations and duty records can be exported.
Is my data secure?
Your records are stored securely and accessible only through your account.
Ready to simplify your fuel declarations?
Replace paperwork with a professional digital system built for your industry.
Create Your Account